Why You Should Use Keyboard Shortcuts?

Keyboard ShortcutsRemembering keyboard shortcuts is much easier once a person gets accustomed to using them. Although it may appear impossible to remember all the shortcut keys for different tasks, once a person starts using them regularly, he/she will remember them easily, to the point of being mechanical.

In today’s fast-paced world where being efficient is the key to success, the shortcut keys help improve efficiency, save time, and multitask effectively at home and at the workplace. Also, the health risks of continued usage of a mouse can be overcome when one uses the mouse and the keyboard in moderation by switching between them at regular intervals. There are numerous shortcut keys for the Windows users and the Mac users. The current post elaborates with the example for Windows 10 OS.

Effective and time-saving

Operating a mouse to select a particular text for editing in any word processor application can be a real painful and time-consuming task if one were using the laptop. The keyboard shortcut using the Shift + Ctrl + Right arrow button helps one select one word at a time and keep moving to the right. It moves to the left when one uses Shift + Ctrl + Left arrow button. This shortcut provides greater precision in word selection. It is common to miss a word or a letter either in the beginning or at the end when one is selecting a phrase from the text in a document using the mouse, use this shortcut to avoid the mistakes and complete the task effectively on time. Also, use of the shortcut keys helps save time which is otherwise spent in repeated selection of the phrase. Whether one is using the spreadsheet or document Ctrl +A selects all and saves time in moving the mouse from the top to the bottom of the document. Also, when using a chrome browser, opening a new tab is easily done via Ctrl+T, Ctrl+N opens a new window.

Why need Function keys?

Function keys help one cut on the number of keys pressed for completing a task. Whether one is using it in a Microsoft word document or in another word processor, depending on the shortcut keys which are enabled in the program the function keys help one minimize the number of keys that need pressing and hence make the task easier and efficient to handle. Although there are innumerable key combinations which help one complete a task which otherwise would have taken longer with a mouse, when one starts learning them and using them one by one for few weeks, he/she will be able to use the keys quite mechanically and hence save time.

Healthier multitasking option

Constant use of mouse increases the risk of Repetitive Syndrome Injury to a person. Hence, it is best to switch over from mouse to keyboard and vice-versa at regular intervals. Use of keyboard over mouse provides a healthier alternative to multitasking. For example, to change between the Chrome windows, one can use the Alt+Tab. To select the window from the multiple windows, keep pressing the Alt button and use Tab for selecting the appropriate window. This is particularly useful when one has many windows to check from. Using a mouse to check each and every window may be a time-consuming task. Spending long hours using the mouse makes one uncomfortable and increases the risk of RSI. You may experience a dull ache near the thumb which radiates to the hand. This is an indication that you have been using the mouse for a long time. Just switch to using the keyboard for some time or take a break. A safer and productive alternative is to learn the shortcut keys for the frequently used program and learn them one by one.

Some useful shortcut keys in Windows

Browsing through the tabs within a Chrome window can be quicker if one were to use Ctrl+Tab key, instead of hovering the mouse over the window for selecting the appropriate Tab. To lock your PC, use the Windows logo key and L. Windows logo + D displays or hides the Desktop. It can be very useful if one needs to access a shortcut on the desktop even if a user had opened multiple windows. When signing in as a user in the Windows, press Alt + F8 to view password typed. Pressing F5 refreshes the active window. F2 in a file explorer window for selected item lets the user rename it. When the system is unresponsive or hanged requiring one to kill a particular task which is consuming maximum system resources, just press Ctrl + Shift + Esc, it opens the task manager. One can now choose the problematic task and kill it to resume normal function. If this does not work, press Ctrl+Alt+Del to reboot the system, this may cause the user to lose the data which was not saved.

Here at excel blog, we have tried cover all excel shortcuts for 2007, 2010, 2013 and 2016.